Event management redesign
Event management hasn’t been redesigned. If you’d like to keep using these features after 31 Oct 2025, use our current version of Matrix Booking.
This page reflects event management in the old version of Matrix Booking only and updates to basket bookings in the new version of Matrix Booking.
From 12 Dec 2025, you’ll need to switch basket bookings back on in the Preferences screen.
This page explains how to make and manage events in Matrix Booking:
Introduction
Matrix Booking allows you to now create and manage events. An event is a collection of bookings. For example, 5 rooms and 15 car parking spaces could all be booked in one go. This would be classed as an event meaning you would be allowed to edit and manage all those bookings at once rather than individually.
Switch on basket bookings
To use basket bookings, you need to get this functionality switched on for your organisation and your users:
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Contact your customer success manager and ask for “basket bookings” and “event management” to be switched on
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After receiving confirmation that these have been switched on, log in to Matrix Booking.
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Selecting your initials in the top-right corner of the navigation bar. A dropdown will appear.
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Select Preferences. The Preferences screen will appear.
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Select the Allow resources to be added to a basket for booking together as a group tick box.
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Select Save changes.
Tip: it’s useful to have the Display availability search results as a list tick box ticked as you can only access the basket bookings or event management windows in the List as view screen.
Create a basket booking
To create a basket booking:
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Select New booking in the navigation bar.
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Search for the resource type you want to book with the date and start time you want to.
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If not already selected, select List view.
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Select Add to basket next to the resources you want to book. A basket button with the number of resources selected will appear in the navigation bar.
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If different resource types, dates, or start times are needed:
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Search for other resource types if you want different resources and select Add to basket again next to the resources you want to book.
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Search for the resources again with different dates and start times.
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Or both.
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Select the basket button. The Basket information screen will appear.
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Enter the details of the event:
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Enter the title of the event in the Title text box.
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Enter the cost code.
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Change the booking owner if needed.
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If you need to, edit each booking in your basket.
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Select Book all in basket.
Notes:
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You must have the basket and event management functionality and the basket booking switched on.
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You must be in the List view to book events. This functionality doesn’t work in the Floor plan view, Calendar view, or Schedule view.
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Basket bookings aren’t supported for resources with our Microsoft 365 integration.
Event management
Event management redesign
Event management hasn’t been redesigned. If you’d like to keep using these features after 31 Oct 2025, use our current version of Matrix Booking.
This page reflects event management in the old version of Matrix Booking only and updates to basket bookings in the new version of Matrix Booking.
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