Administrator's Guide – Settings tab: Buffer times
This page describes the different settings you can apply in the Buffer times section of the Settings tab when you edit a location or resource.
Contents
Booking category selector
Underneath the Time zone section, your booking categories can be selected. For example, Meeting Rooms.
As the Time zone section is above the booking category selector, it’s not affected by the booking category selector.
All settings below the booking category selector are specific to the booking category that you select (for example, Meeting Rooms).
Note: make sure that you’ve selected the right booking category before making any changes to your settings.
Buffer times
The Buffer times section gives you the option to add some time before the booking to set it up or add some time after the booking to tear it down. The two settings for the resource or resources under the location you’re editing are:
Automatically add X minutes setup time to the start of bookings.
Automatically add X minutes setup time to the end of bookings (where X is the number of minutes).
If there are two consecutive meetings, the teardown buffer time of the first booking and the setup buffer time of the second booking will overlap meaning that there won’t be two buffer times back to back between two meetings as generally this isn’t needed.
Set up Buffer times settings
To set up the Buffer times settings of a location or resource:
Select Admin in the top bar.
Select Location and Resources under the Location Settings section in the side menu.
Select Edit hierarchy. Your resource hierarchy will appear.
Select the 📝 Edit button next to the location or resource.
The Edit [Location] or Edit [Resource] pop-up will appear.
Select the Settings tab.
Select the correct resource using the booking category selector.
Select the Override global settings or Override [location or resource] tick box under the Buffer times section.
Check if any of the tick boxes are greyed out. If they are, this means that these settings are inherited from a higher level in your resource hierarchy. You may have them switched on at that level for a reason.
Select the Automatically add X minutes setup time to the start of bookings tick box (where X is the number of minutes).
Enter the number of minutes into the setup time text box.
Select the Automatically add X minutes teardown time to the end of bookings tick box (where X is the number of minutes).
Go to the bottom of the pop-up.
Select Save. The pop-up will close.
Select Save Changes.
Notes:
Use the booking category selector to select your resource type before editing these settings.
Settings from a location or resource that’s higher in your hierarchy will be inherited by locations and resources below it. These settings will appear greyed out in the locations or resources lower in the hierarchy. If they are, this means that these settings are inherited from a higher level in your resource hierarchy. You may have them switched on at that level for a reason.
Changing the settings described above may affect other features you have for your organisation.