Over time, you may move or change the organisation shape, which might mean you want to archive or delete locations and resources (for example, a meeting room or an entire building).
Archive a location or resource
So that you aren’t charged for your archived resources, you need to make sure they are:
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Hidden from all your organisation’s users (your staff).
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Located in a building, sub-region or region named Archive.
Warning: you can’t archive a resource by just:
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adding an end date or “no bookings after X date”.
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marking a resource as Unavailable by default.
Although users can’t access or book an archived resource, you can still view the booking data from it in the Reports section.
To set up an archive and to archive a location or resource:
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Add an empty user group and name it Archive user group.
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Add a new region named Archive as the last location in your Locations and Resources hierarchy.
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Restrict access of the Archive region to the Archive user group. Settings from a location or resource that’s higher in your hierarchy will be inherited by locations and resources below it.
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Contact us to let us know you’ve archived some of your locations or resources.
For more information, see How to archive resources or locations .